On-site workplace assessments and OT-written reports for workers compensation, DVA, NDIS and private clients across QLD, NSW, VIC and TAS.
A workplace OT assessment examines the match between a person's physical and cognitive functional capacity and the demands of their job. Our OTs visit the workplace (or home office), assess workstation setup, task requirements and any functional barriers, then write a clear report with recommendations for modifications, graded return-to-work plans, equipment and support strategies. We work with injured workers, people with disability, DVA clients and NDIS participants in employment settings.
You'll speak with one of our AHPRA-registered OTs.
We usually call back within one business day.
Workplace OT assessments across QLD, NSW, VIC & TAS
A workplace OT assessment examines the match between a person's functional capacity and the demands of their role, assessed on site in the actual job environment. The assessment provides the functional foundation for return-to-work plans, workstation modifications and employment-related funding requests. Case managers and insurers use these reports to make practical decisions, so the OT needs to observe real tasks, not just interview the worker.
The OT visits the workplace and conducts a direct assessment of the workstation setup, physical task demands (posture, lifting, reach, repetition), cognitive demands (concentration, multitasking, decision load) and the physical work environment. For home-based workers, the home office is assessed in the same way. We observe the worker performing representative tasks wherever safe and practical to do so.
A job demands analysis (JDA) is a structured breakdown of the physical and cognitive requirements of the specific role, documented against the worker's current functional capacity. Some WorkCover authorities and insurers require a JDA as part of the return-to-work process. The OT completes this as part of the workplace assessment or, where required, as a standalone document. Scope is confirmed at intake.
Where a graded return to work is indicated, the OT develops a structured schedule for gradually increasing hours and duties over an agreed period, with clear milestones and review points. The plan is developed in coordination with the treating GP, employer and insurer. The OT assessment provides the functional evidence base: what the worker can safely do now and what the graded progression looks like.
The report includes specific recommendations for workstation adjustments, equipment (ergonomic chairs, monitors, keyboards, aids), task redistribution, rest breaks and environmental changes. Recommendations are prioritised and, where AT is indicated, we can coordinate with suppliers to obtain quotes. Each recommendation is linked to a specific functional observation from the assessment.
The report is written for the relevant audience and funding body. For WorkCover and workers compensation, it addresses functional capacity against job demands and return-to-work criteria. For NDIS participants in employment, it addresses reasonable and necessary supports and Capacity Building funding evidence. For DVA, it follows the relevant scheme requirements. Scope and audience are confirmed at referral.
Effective workplace OT assessment requires input from the employer as well as the worker. With appropriate consents, we liaise with the employer or supervisor, the treating GP, the insurer's case manager, and any other relevant practitioners. Where NDIS participants are being supported in open or supported employment, we also coordinate with the support coordinator. The completed report is sent to whoever is nominated.
Workplace assessments involve the employer, insurer and treating team as well as the worker. We coordinate with whoever is relevant to make the assessment productive and the report useful.
Call (07) 3477 9366 or submit the form. Referrals come from injured workers, employers, insurers, case managers, GPs and allied health teams. Tell us the person's role, their injury or condition, the funding stream (workers comp, DVA, NDIS or private) and the purpose of the assessment. We confirm scope and provide a written quote.
An AHPRA-registered OT visits the workplace (or home office) and assesses the workstation setup, the physical and cognitive demands of the role, and any environmental barriers. We interview the worker and, where appropriate, the employer or supervisor. Task analysis and functional observation are central to the assessment.
The completed assessment report is delivered digitally within two to three weeks. It covers job demands analysis, observed functional capacity, specific modification and equipment recommendations, and a graded return-to-work plan where indicated. The report is written for the insurer, case manager, employer or NDIS funding body as relevant to the referral.
Workplace assessments are most common for working-age adults, but we also work with older workers, younger people in supported employment, and people with disability who are entering or returning to the workforce.
Kids
Birth – 17
For older adolescents (15-17) with disability or developmental conditions preparing for employment or supported employment, OT vocational assessments can support NDIS-funded transition planning and school-to-work pathway documentation.
Adults
18 – 64
The most common context for workplace OT assessments. Covers return-to-work after injury or illness, workstation ergonomics, task modification, graded return plans, and employment assessments for NDIS participants in supported employment or open employment settings.
Older adults
65+
Older workers managing physical conditions, cognitive changes or injury may need workplace assessment for safe continuation of work, DVA-related assessments or transition planning. We assess practical capacity and write clear recommendations for the treating team and employer.
Our Occupational Therapists are AHPRA-registered, supported by OT assistants, a psychologist, a speech pathologist and a warm admin team who'll be your first point of contact. Small enough to know your name, big enough to match you with someone whose experience fits your goals.
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Occupational Therapist
AHPRA-registered
Psychologist
AHPRA-registered
Speech Pathologist
SPA Certified Practising
Occupational Therapy Assistant
Under OT supervision
Occupational Therapy Assistant
Under OT supervision
Occupational Therapy Assistant
Under OT supervision
Speech Therapy Assistant
Under SPA supervision
Client Intake Coordinator
Intake team
Client Intake Coordinator
Intake teamSwipe to see more
Tell us your preferences: gender, language, cultural background, clinical experience. We'll match you with a clinician who fits.
We can't list fixed prices publicly. What you pay depends on your funding stream, the service, and your location. But every Astrad client gets the same three things, in writing, before any visit is booked.
Request a written quoteEvery client gets a clear written quote setting out session rates, expected travel time and any reports, before we schedule a single visit.
For NDIS participants we bill within the limits set out in the current NDIS Pricing Arrangements and Price Limits. No surprises at invoice time.
Travel and non-face-to-face time are always quoted in writing, at the rates allowed for your funding stream. What you see is what you pay.
Our Occupational Therapists travel to you. At home, at school, at work or in the community. We cover metro and many regional areas across Queensland, NSW, Victoria and Tasmania. Not sure if we reach your postcode? Ask us. We usually confirm within one business day.
Check availabilityBrisbane, Gold Coast, Sunshine Coast, Ipswich, Logan, Toowoomba
Sydney, Central Coast, Wollongong, Newcastle
Melbourne, Geelong, Bendigo, Ballarat
Hobart, Launceston, Devonport
Questions about what the assessment covers, how to fund it, or how the report is used? Call (07) 3477 9366.
A workplace OT assessment examines the match between a person's functional capacity and the demands of their role. It typically covers workstation setup and ergonomics, the physical demands of the job (lifting, posture, repetitive tasks), cognitive demands (concentration, multitasking, decision-making), environmental barriers and facilitators, and recommendations for modifications, equipment and a return-to-work plan. Task analysis and direct observation are central to the process.
Common reasons for a workplace assessment include: return to work following injury, surgery or illness; managing a chronic condition or disability in the workplace; adjusting to a new workstation or changed role; an insurer or case manager requesting evidence of functional capacity; NDIS participants in open or supported employment needing modification documentation; and ergonomic assessment following a musculoskeletal complaint or WorkCover claim.
Workplace assessments can be funded through workers compensation (WorkCover and other insurers), DVA, NDIS (self-managed and plan-managed participants in employment settings), and privately. The funding stream will determine the reporting format and what the report needs to address. We write reports to the standards required by the relevant insurer or funding body.
Yes. An on-site assessment at the actual workplace is far more useful than a clinic-based assessment. We need to see the real workstation, the actual tasks and the physical environment to make accurate and practical recommendations. For home-based workers we assess the home office in the same way.
Yes. A graded return-to-work plan outlines a structured schedule for gradually increasing the worker's hours and duties over an agreed period, with clear milestones. It is usually co-developed with the treating GP, the employer and the insurer. Our OT assessment provides the functional foundation for this plan.
A job demands analysis (JDA) is a structured breakdown of the physical and cognitive requirements of a specific role. Some insurers and WorkCover authorities require a JDA as part of the return-to-work process. Our OTs can complete a JDA as part of the workplace assessment, or as a standalone report. Ask about this when you enquire.
Yes. For NDIS participants in open or supported employment, a workplace OT assessment report can support funding requests for employment-related supports, assistive technology in the workplace and workplace modification funding through Capacity Building. The report needs to be written with the NDIS funding criteria in mind, which we do as standard practice.
Whether the referral is from a WorkCover insurer, a DVA case manager, a support coordinator for an NDIS participant in employment, or directly from an employer, our OTs conduct thorough on-site assessments and deliver reports that give case managers and funding bodies what they need. Call (07) 3477 9366 or submit the form.
We usually call back within one business day.
Mon–Fri 9am–5pm Brisbane time
